The Garden is a long-term initiative, established by members of the Students’ Guild, the University of Exeter and members of the community. The Students' Guild has withdrawn from the Garden, but the members have taken the project forward as a free standing Unincorporated Association.
We are proud of our Devon location and believe passionately in promoting its unique culture. By harnessing our individual skills, we endeavour to educate and equip our members with knowledge and skills necessary to enhance both our understanding of the natural environment and our ability to engage with it.
We believe that the issues of food security and sustainability, habitat protection and enhancement and the promotion of biodiversity are fundamentally interlinked and are essential components for tackling major challenges, both locally and globally. The Garden is not just a physical space in which to tend plants, grow food and improve habitats, but an area that allows and encourages an interchange of knowledge and ideas. It is a green space for our members and the wider community to use for the promotion of wellbeing, mindfulness and enjoyment through shared endeavour which we seek to harness for the good of our members and the wider community.
In order to further the causes of sustainability and biodiversity in Exeter, the aims of the Garden shall be:
To facilitate these aims, the committee shall have powers to:
All financial transactions of the Garden will be operated through an account managed by the Committee Treasurer on behalf of the Garden and will be:
The membership of the Garden is:
For effective management, a committee shall be elected to carry out the business of the Garden. At the inaugural Committee meeting it was agreed by the original members of the Garden that an Annual General Meeting (AGM) should be held to decide all outstanding issues as listed below:
The Annual General Meeting
General Committee Meetings
General meetings may be called by a majority vote of the Committee, or, if requested, by at least 10 of the membership. Meetings can be attended by all members who can also contribute agenda items by notifying the Secretary who will publicise the date of the meeting. Meetings can be called to address any issue if 10 or more members submit a request to the Secretary, and the meeting will take place within 21 days of receipt of the request.
No Meeting or AGM can take place without at least four of the Committee being present.
Changes to the Constitution may be proposed by any member at any time; but will be voted on at the following AGM if handed to the Secretary at least 21 days before the meeting, or before a Special General Meeting if called for that purpose. The proposals must be seconded by a different member and be voted on by the Committee and members at the AGM. In order to be carried, the proposals must be agreed by a voting majority of those present at the AGM, and the proposals will be recorded in the minutes which will be available for inspection by members.
The duties of the officers shall be:
The Organisation may only be dissolved at a Special General Meeting called expressly for that purpose, which must be advertised at least 28 days before the meeting.
A proposal for dissolution shall take effect only if agreed by the majority of the membership present at the meeting and including those voting by proxy, and if agreed by the Committee.
Sale of any assets will first cover the cost of the start-up investment from associate organisations. Any remaining value will be donated towards an environmental charity, or charities, as decided by the Committee.
This document was adopted on 9th October 2019